AFX Research’s Portal Management tools give your lending or servicing team full command over every title order, status, and document—whether you're managing hundreds or thousands of requests per month. Our secure, cloud-based platform is built for teams that need real-time visibility, permission-based user access, and efficient oversight of nationwide title activity.
From live dashboards to downloadable reports and audit trails, our system ensures nothing falls through the cracks—so your team can close faster and stay compliant.
AFX Portal Management gives your team a powerful, centralized hub to oversee every aspect of your title search operations. With built-in tools for order tracking, user role permissions, and on-demand reporting, the portal streamlines workflows and improves data control—making it easy to scale title operations securely and efficiently.
Every partner gets a dedicated onboarding specialist and access to our U.S.-based client support team. We’ll configure user roles, train your team, and optimize the portal around your internal workflows.
Submit, track, and manage all title search orders in one intuitive interface—no need for spreadsheets or scattered emails. Our platform centralizes communication, document delivery, and status updates, giving your team full visibility into every order in progress. With built-in filters, alerts, and audit trails, you can streamline workflows, reduce errors, and ensure faster turnaround times from start to finish.
Define permissions by user type, ensuring proper separation of duties and data privacy across departments or partner teams. Role-based access controls allow you to assign specific capabilities—such as order submission, report viewing, or administrative oversight—based on each user's responsibilities. This not only strengthens security and compliance but also helps prevent unauthorized changes or data exposure within your organization.
Easily access all title reports, historical searches, and supporting files in a centralized, searchable archive. Organized by property, order ID, or date, this archive makes it simple to retrieve past data for audits, portfolio reviews, or follow-up actions. With built-in filtering and document tagging, your team can quickly locate exactly what they need—no more digging through folders or email threads.
Easily access all title reports, historical searches, and supporting files in a centralized, searchable archive. Organized by property, order ID, or date, this archive makes it simple to retrieve past data for audits, portfolio reviews, or follow-up actions. With built-in filtering and document tagging, your team can quickly locate exactly what they need—no more digging through folders or email threads.
Generate downloadable summaries or raw data files for reporting, compliance, or integration with internal systems. Choose from formats like PDF, CSV, or JSON to fit your workflow needs, whether you're preparing audit documentation or syncing with your analytics platform. With flexible export options, your data is always ready to move when and where you need it.
Whether you're a private lender, fund manager, servicing platform, or institutional buyer, our portal is optimized for high-volume users who need performance, precision, and auditability. Built with modern cloud architecture and SOC 2 Type II compliance, the portal supports 24/7 access from any secure connection.
AFX’s Portal can operate as a standalone title management system or integrate directly into your LOS, CRM, or loan servicing software via our API and webhook infrastructure. It’s the best of both worlds—manual flexibility and automated efficiency.
{
"your_order_number": "1663232-1212",
"afx_property_id": "79-275248-47",
"file_name": "1663232-1212-TS.pdf",
"public_url_to_file": "https://ourfileurl.com/files/download/431365FR2aPVJhUTIs6K4emWn7LPN5RGDvrT1WtQAHRKE3g",
"report_data":
{
"productID": "116",
"productName": "Current Owner Search w/ Taxes",
"propertyID": "79-275248-47",
"yourReferenceNumber": "ABCD1234",
"yourOrderNumber": "1663232-1212",
"yourMortgageeSiteName": "ABC MONEYSOURCE MORTGAGE COMPANY",
"dateComplete": "08/19/2024",
"dateEffective": "08/16/2024",
"propAddress": "123 SE TEST ROAD",
"propCity": "ESTACADA",
"propState": "OR",
"propZip": "97020",
"propCounty": "CLACKAMAS",
"propAPN": "111025371-012",
"propAltAPN": "R-3-4E-21-C-A-01500",
"propLegal": "SUBDIVISION VISTA TEST 4366 TRACT C",
"propOwner": "CORY TIPTON",
"landValue": "100000.00",
"buildingValue": "250000.00",
"propValue": "350000.00",
"overallTaxNotes": "",
"taxesExists": 1,
"taxes": [
{
"year": "2023",
"period": "",
"status": "PAID",
"date": "",
"amount": "3141.26"
},
{
"year": "2024",
"period": "",
"status": "DUE",
"date": "",
"amount": "3721.10"
}
],
"deedsExists": 1,
"deeds": [
{
"type": "WARRANTY DEED",
"dated": "03/13/2024",
"recorded": "03/13/2024",
"instrument": "2024-008696",
"book": "",
"page": "",
"torrens": "",
"grantorName": [
"NORTHWEST CORE HOLDINGS, LLC"
],
"granteeName": [
"CORY TIPTON"
],
"notes": ""
},
{
"type": "DEED",
"dated": "01/31/2024",
"recorded": "02/02/2024",
"instrument": "2024-003832",
"book": "",
"page": "",
"torrens": "",
"grantorName": [
"VISTA TEST HOMEOWNER'S ASSOCIATION"
],
"granteeName": [
"JOHN DOE"
],
"notes": ""
}
],
"mortgagesExists": 1,
"mortgages": [
{
"type": "DEED OF TRUST",
"dated": "04/20/2024",
"recorded": "04/30/2024",
"instrument": "2024-015037",
"book": "",
"page": "",
"amount": "312000.00",
"mortgagorName": "JOHN DOE",
"mortgageeName": "ABC MONEYSOURCE MORTGAGE COMPANY",
"trusteeName": "FIDELITY NATIONAL TITLE COMPANY OF OREGON",
"mersName": "EVERGREEN MONEYSOURCE MORTGAGE COMPANY",
"mersMIN": "1000235-0023016999-7",
"mersStatus": "ACTIVE",
"relatedDocsExists": 1,
"relatedDocs": [
{
"type": "ASSIGNMENT",
"desc": "UMB BANK NATIONAL",
"recorded": "02/28/2024",
"instrument": "",
"book": "1130",
"page": "415"
}
],
"notes": ""
},
{
"type": "HELOC",
"dated": "06/25/2024",
"recorded": "06/30/2024",
"instrument": "2024-016054",
"book": "",
"page": "",
"amount": "30000.00",
"mortgagorName": "JOHN DOE",
"mortgageeName": "TRUST CREDIT UNION",
"trusteeName": "",
"mersName": "",
"mersMIN": "",
"mersStatus": "",
"relatedDocsExists": 0,
"notes": ""
}
],
"liensExists": 0,
"overallLienNotes": "",
"miscsExists": 0,
"reportNotes": "",
"dateSubmitted": "08/19/2024 10:14:31 AM",
"currentDeedRecordDate": "03/13/2024"
}
}